Stratospherec is committed to protecting and respecting your privacy. Stratospherec is a specialist IT Recruitment Company.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
STRATOSPHEREC LIMITED is a company registered in England (company no. 08840936) with its registered address at The Mill Building, 31-35 Chatsworth Road, Worthing, BN11 1LY (“Stratospherec”).
For the purposes of the Data Protection Act 1998 (the Act) and subsequent data protection legislation (Data Protection Legislation), Stratospherec Limited is the ‘data controller’.
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
The GDPR will be applicable in the UK from 25th May 2018. The Government has also introduced a Data Protection Bill to replace the current Data Protection Act in due course.
Your new rights under the GDPR are set out in this policy.
Please read the following information carefully to understand our views and practices regarding your personal data and how we will treat it. Stratospherec is committed to respecting your data and privacy at all times.
Who we are and what we do
Stratospherec is a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). We collect the personal data of the following types of people to allow us to undertake our business;
- Prospective and placed candidates for permanent or temporary roles, potential and actual clients;
- Prospective and live client contacts;
- Supplier contacts to support our services.
We collect information about you to carry out our core business and ancillary activities.
Information you give to us or we collect about you.
This is information about you that you provide to us by submitting a CV via our website, or in response to one of our advertisements on a Job Board, or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, register via a job board or email to enter our database, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our site, or when you report a problem with our site.
The information you give us or we collect about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae and photograph, links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, Github, Facebook or corporate website.
Information we collect about you when you visit our website.
Whilst you can view the Website without giving out your personal data, once you contact us via the Website, provide us with your CV or upload user information, Stratospherec will collect information about you, which may include:
- your name;
- email address;
- telephone numbers (including mobile);
- where you provide us with your CV, other personal information such as your nationality, skills, educational history, experience and qualifications together with your current employment details, past work history, future job preferences, employment / character references and salary requirements; and
- URLs or links to online portfolios / websites associated with an application for employments.
What do we do with the information we collect?
We may use your personal information to provide recruitment services to you: This can include:
- matching your details with current job vacancies;
- providing you with information about job vacancies advertised through the Website;
- providing you with recruitment services;
- providing you with job alerts;
- conducting salary and other surveys of our candidates; and to answer enquiries, feedback and complaints;
- internal record keeping;
- to notify you about changes to our services;
- to allow us to operate the website efficiently;
- to ensure that the content from our Site is presented in the most effective manner for you and your computer; and to keep the Website secure.
We may also, as part of our recruitment service, use the information collected to provide you with information about new job opportunities via email. However, you can opt-out of any of these data uses at any time by emailing: firstname.lastname@example.org or by clicking on the unsubscribe / opt out button on the bottom of our emails.
We may collect information about your computer including where available your IP address, operating system and browser type for system administration and to analyse visitor trends and traffic on our website. This information is collected in aggregate form and does not identify individuals. It is not passed on to third parties.
The Internet is a global environment thus using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing our website and communicating electronically with us, you acknowledge and agree to our processing of personal data in this way. There are inherent risks in transmitting information across the internet. Stratospherec cannot guarantee that the personal information you submit will not be intercepted by others when it is submitted to us over the internet.
PURPOSES OF THE PROCESSING AND THE LEGAL BASIS FOR THE PROCESSING
We use information held about you in the following ways:
Who do we provide your information to?
Where you have provided us with your CV, and where it is necessary or appropriate to do so, we may send information relating to you to assist you in finding a suitable position to:
- prospective employers and clients in connection with the recruitment process in order for them to assess your job eligibility. We will not forward your details to our clients without discussing the relevant position with you first and obtaining your consent to do so.
- third parties where we have retained them to provide services that you or our client has requested. Some examples of these are; references, qualifications and criminal reference checking services, verification of the details you have provided from third party source, psychometric evaluation and/or skill tests; and companies and individuals we engage to perform business functions and services on our behalf. Such functions may include accounting services. We may also disclose your personal information if required to do so for legal, statutory or regulatory obligations.
When you provide us with your details we may also:
- inform you of events, services and possible job opportunities using contact details you have provided.You may opt out of this at any time.
- use it to assist in managing our relationship with you and our clients and to perform administration or operational functions;
Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.
We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.
We will rely on legal obligation if we are legally required to hold information on you to fulfil our legal obligation.
Our Legitimate Business Interests
Our legitimate interests in collecting and retaining your personal data is described below:
As a recruitment business and recruitment agency we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process. To support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data.
To maintain, expand and develop our business we need to record the personal data of prospective candidates and client contacts.
Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.
How do we protect your personal data?
When we collect information about you, we also make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical and security measures. However, you should be aware that providing information over the Internet can never be guaranteed as being completely safe and if you choose to send such information to us via the Internet, you do so at your own risk.
How can you access the personal data we have on you?
You have the right to request access to the personal information we have relating to you. You can do this by contacting us at email@example.com. In order to comply with your request, we will ask you to verify your identity.
We will fulfil your request by sending a copy of your personal data electronically, unless the request expressly specifies a different method.
RETENTION OF YOUR DATA
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and for as long as you are happy for us to do so. Accordingly, we have a data retention policy which we keep under review. We may retain your details on our system for as long is reasonably necessary unless you ask us to delete your information. With our experience of the Specialist IT Recruitment Market, we know that long term relationships with our candidates and client contacts and an awareness of our candidates’ career histories are key to us providing a successful service to the Clients who use our Recruitment Services to fill their IT positions and also to our candidates.
How can you correct or delete your personal data?
If you believe that the personal data we have about you is incorrect, you are welcome to contact us so that we can update it and keep your data accurate. If at any point you wish for us to delete information about you, you can simply email us at firstname.lastname@example.org
Keeping our records accurate and up to date
Stratospherec will review the personal information it processes to ensure that it is up to date, accurate and not held for longer than necessary for our internal processes or as otherwise required by law. Your co-operation in helping us to keep your personal information accurate by informing us of any change of name, change of address or change of other contact details is an important part of this. If you would like to review or change the details you have supplied us with, you may do so at any time by notifying us in writing. If you would like to opt-out of receiving newsletters and updates from us at any time, please use the “unsubscribe” option included in the email or communication concerned.
How to make a complaint
If you believe that we have breached this policy, or any other applicable privacy or data protection laws or regulations which may apply to Stratospherec, then you should make a complaint to Stratospherec in the first instance. You should address your complaint in writing (contact details are set out below) and you should include as much detail as you can about the personal information affected, and the circumstances that you believe amount to a breach of this policy or the applicable privacy or data protection law or regulation.
How can you contact us?
Last updated May 2018
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Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.